REGISTRATIONS CLOSE: Friday 15th November 2024 (or when sold out)
A unique festival experience • Sell direct (commission free)
• Peak Christmas buying
• Peak time for gardeners
• Win new customers and retain old ones
• Live music from international performers from around NZ
WHO VISITS THE FESTIVAL: Our market research shows that a wide cross-section of the community visits the Timaru Festival of Roses. They come from all over the South Island, are family focused, generally middle to upper income, and are looking for gardening products, Christmas gifts, and new and inspiring ideas.
WHO CAN APPLY: To ensure exhibits meet our standards, we reserve the right of refusal and all sites will be allocated at the discretion of the organisers.
BE IN TO WIN! Best presented stall award. Prizes include a beautiful trophy awarded to the stall judged most attractive, presented by the Timaru District Council. Trophy displayed at the Timaru District Council.
FESTIVAL ADVERTISING: The Festival of Roses is extensively promoted throughout the Central South Island with advertising in major daily newspapers, radio networks, a variety of gardening and lifestyle magazines, direct mail promotions and street sign.
APPLY FOR A MARKET DAY SITE
Complete the form on this page. Please refer to the Terms and Conditions on this page.
• Peak Christmas buying
• Peak time for gardeners
• Win new customers and retain old ones
• Live music from international performers from around NZ
WHO VISITS THE FESTIVAL: Our market research shows that a wide cross-section of the community visits the Timaru Festival of Roses. They come from all over the South Island, are family focused, generally middle to upper income, and are looking for gardening products, Christmas gifts, and new and inspiring ideas.
WHO CAN APPLY: To ensure exhibits meet our standards, we reserve the right of refusal and all sites will be allocated at the discretion of the organisers.
BE IN TO WIN! Best presented stall award. Prizes include a beautiful trophy awarded to the stall judged most attractive, presented by the Timaru District Council. Trophy displayed at the Timaru District Council.
FESTIVAL ADVERTISING: The Festival of Roses is extensively promoted throughout the Central South Island with advertising in major daily newspapers, radio networks, a variety of gardening and lifestyle magazines, direct mail promotions and street sign.
APPLY FOR A MARKET DAY SITE
Complete the form on this page. Please refer to the Terms and Conditions on this page.
MARKET HOURS - DATES & TIMES
Sunday 1 December
PACK-IN 7 am – 10 am
OPEN HOURS 10 am – 4 pm
PACK-OUT 4 pm – 7pm
PACK-IN 7 am – 10 am
OPEN HOURS 10 am – 4 pm
PACK-OUT 4 pm – 7pm
Stall Pricing
Food/Coffee/Drink Vending Site $104.35NZD
$120 including GST - Food vending truck, caravan, marquee, food or drink to consume at the Festival. Max Size 5xm x 4m
Commercial/Trade Site 4m Frontage (non-Food) $78.26NZD
$90 including GST - 4m x 4m Outdoor - vendor supplies their own gazebo, canopy, trailer
Commercial/Trade Site Large 6m Frontage (non-Food) $117.39NZD
$135 including GST - 4m x 6m (6m frontage) Outdoor - vendor supplies their own gazebo, canopy, trailer
Commercial/Trade Site Double 8m frontage (non-Food) $156.52NZD
$180 including GST - 4m x 8m (8m frontage) Outdoor - vendor supplies their own gazebo, canopy, trailer
Commercial/Trade Site Double 8m frontage (non-Food) $156.52NZD
$180 including GST - 4m x 8m (8m frontage) Outdoor - vendor supplies their own gazebo, canopy, trailer
Commercial/Trade Site Triple 12m frontage (non-Food) $191.30NZD
$220 including GST - 4m x 12m (12m frontage) Outdoor - vendor supplies their own gazebo, canopy, trailer
Non-Profit/Charity/School Site 4m Frontage$43.48NZD
$50 including GST - Max size 4xm x 4m
Hire 6 foot trestle table $13.04NZD
$15 including GST
Hire 8 foot trestle table $15.65NZD
$18 including GST
$120 including GST - Food vending truck, caravan, marquee, food or drink to consume at the Festival. Max Size 5xm x 4m
Commercial/Trade Site 4m Frontage (non-Food) $78.26NZD
$90 including GST - 4m x 4m Outdoor - vendor supplies their own gazebo, canopy, trailer
Commercial/Trade Site Large 6m Frontage (non-Food) $117.39NZD
$135 including GST - 4m x 6m (6m frontage) Outdoor - vendor supplies their own gazebo, canopy, trailer
Commercial/Trade Site Double 8m frontage (non-Food) $156.52NZD
$180 including GST - 4m x 8m (8m frontage) Outdoor - vendor supplies their own gazebo, canopy, trailer
Commercial/Trade Site Double 8m frontage (non-Food) $156.52NZD
$180 including GST - 4m x 8m (8m frontage) Outdoor - vendor supplies their own gazebo, canopy, trailer
Commercial/Trade Site Triple 12m frontage (non-Food) $191.30NZD
$220 including GST - 4m x 12m (12m frontage) Outdoor - vendor supplies their own gazebo, canopy, trailer
Non-Profit/Charity/School Site 4m Frontage$43.48NZD
$50 including GST - Max size 4xm x 4m
Hire 6 foot trestle table $13.04NZD
$15 including GST
Hire 8 foot trestle table $15.65NZD
$18 including GST
Special Info for Food Vendors
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Payment
An invoice will be issued to secure your site booking once your booking has been processed and approved.
Internet banking:
Account Name: Timaru Festival of Roses:
Account Number: 03-1714-0047729-00 (Westpac, Timaru).
Reference: Site Name & Your Surname
Internet banking:
Account Name: Timaru Festival of Roses:
Account Number: 03-1714-0047729-00 (Westpac, Timaru).
Reference: Site Name & Your Surname
Stallholder Terms and conditions
TERMS & CONDITIONS
For these conditions, the exhibitor, the exhibitor’s assistants, site-sharers and the site sharer’s assistants are all referred to as “the exhibitor”. The staff of Special Events Aoraki Ltd or the staff of the Timaru Festival of Roses are referred to as “the organisers”.
In the event of your withdrawal from the Timaru Festival of Roses Market Day after you have already been accepted, any refund of the site or hire fees will be made only if your written application for such refund is received by 5 pm on 15 November 2024. Any refunds of fees will be subject to the deduction of a $50 administration fee.
If you withdraw after the 15 November 2024, you are liable for the full payment of your site fees and no refunds will be given. This cancellation and refund policy will be applied in every case without regard to the reason for the withdrawal.
- The organisers will assign sites as they see fit.
- You are responsible for the delivery, setting up and removal of all your own displays and materials.
- Keep your site clean and tidy, remove all rubbish.
- Return your site to its original condition.
- Maintain your supply of stock throughout the show. Use ‘sold’ signs if your display is in danger of becoming depleted to the show’s detriment. Excess stock to be out of view on your site or stored in your vehicle.
- Sites to be set and ready for trading when the market opens at 10 am.
- Sites must be staffed during all market day hours.
- Dismantling may not begin until 4 pm for Sunday Market. Sites must be completely dismantled by 7 pm.
- You must contain your entire display, guy ropes, serving areas and advertising within the bounds of your own site(s) with no encroachment into walkways or neighbouring sites.
- Any products or advertising on your site(s) that are not directly your own or do not belong to an approved site-sharer, will be removed from the market day.
- All signs to be professionally painted. Signs advertising “rejects” or “seconds” etc. are prohibited.
- No dogs are permitted at the Festival or on any part of Caroline Bay at any time.
- Open fire or charcoal cooking is not permitted. Gas BBQ’s are permitted. You must have a fire extinguisher on site. To limit nuisance to your neighbouring exhibitors you must not create excessive dust, smoke, noise or odours.
- You must ensure that you eliminate the risk of harm to yourself and any other person during the set-up, market day and breakdown times and are bound by the Health and Safety requirements. Festival Health & Safety documentation will be sent to you with final site information instructions
- If you intend selling food or alcoholic beverages please contact the Timaru District Council for information about the appropriate licenses required.
- Your payment in full must be received before any sites are reserved. Post-dated cheques will not be accepted.
For these conditions, the exhibitor, the exhibitor’s assistants, site-sharers and the site sharer’s assistants are all referred to as “the exhibitor”. The staff of Special Events Aoraki Ltd or the staff of the Timaru Festival of Roses are referred to as “the organisers”.
- The organisers shall not be liable for any injury to the exhibitor, or any loss or damage to the exhibitor’s wares or personal property. Insurance against these is the sole responsibility of the exhibitor at his/her cost.
- Any damage to the market day site, marquees or grounds caused by an exhibitor is to be repaired at the exhibitor’s expense. Any exhibitor’s faulty electrical equipment repaired by the organisers’ electrician is at the exhibitor’s expense.
- The organisers have the right to cancel this contract and or to remove any product, advertising or site(s) from the show, without notice, and to retain any money in relation thereto and shall not be liable for any resulting losses to the exhibitor:
- If the exhibitor infringes any of the Conditions
- If in the organisers’ opinion, any product, advertising or site display is not in the best interests of the Timaru Festival of Roses or may cause offence or harm to the public
- If the organisers’ fails to perform or fulfil any of their contractual obligations caused by but not limited to acts of God, fire, flood, war, public/natural disaster, industrial dispute or Government enactment.
- In the event of any dispute about the interpretation of the Requirements or the Conditions, the organisers’ interpretation shall be final and binding.
In the event of your withdrawal from the Timaru Festival of Roses Market Day after you have already been accepted, any refund of the site or hire fees will be made only if your written application for such refund is received by 5 pm on 15 November 2024. Any refunds of fees will be subject to the deduction of a $50 administration fee.
If you withdraw after the 15 November 2024, you are liable for the full payment of your site fees and no refunds will be given. This cancellation and refund policy will be applied in every case without regard to the reason for the withdrawal.
